---
id: "prereq-knowledge-management-systems"
type: "prerequisite"
source_timestamps: ["§ What Leaders Can Do"]
tags: ["systems"]
related: ["action-structured-sharing-conversations", "framework-leadership-commitments-for-disclosure"]
reason: "Provides the historical context for why simply setting up a 'prompt library' will fail without accompanying cultural and structural changes."
sources: ["execution"]
sourceVaultSlug: "hbr-seg-execution"
originDay: 8
articleStem: "hbr-cl-76-employees-not-transparent-ai-usage"
sourceUrl: "https://hbr.org/2026/06/why-employees-arent-transparent-about-their-ai-usage"
sourceTitle: "Why Employees Aren’t Transparent About Their AI Usage"
---
# Electronic Knowledge Repositories

**Prerequisite context.** The text references prior research on **electronic knowledge repositories**, assuming the reader knows their historical failure modes: these systems **sit empty** when the burden of codification is too high, or when the social norms around sharing are unclear.

**Why you need it:** This is the historical warning against naive fixes. Simply standing up a 'prompt library' will fail without the accompanying cultural and structural changes in [[framework-leadership-commitments-for-disclosure]] — specifically [[action-structured-sharing-conversations]] (make sharing easy and routine) and [[action-limit-sharing-cost]] (keep the codification burden off the discoverer).